Many companies don’t know how much money they spend on their printers. Instead of calculating printing costs, considering their profit and loss statement, and planning accordingly, they simply buy more toner and paper as needed. It may seem like a lot of work just to save a few dollars; however, you’ll be surprised how quickly you’ll see your numbers drop when you implement one or more of the following tactics to cut down on office printing costs.

A single business can create thousands, if not millions, of documents each year. Before you know it, you’ll find your employees buried in paperwork and facing cluttered, disorganized desktops. While office file organization doesn’t happen overnight, there are a few simple tactics that will get you on your way to having a more efficient, productive office in a matter of weeks.

Are you facing a “scan job too big for my copier” error message on your copy machine? It’s always frustrating to get a copier error message, particularly when it’s a message you haven’t encountered before. Most likely the problem stems from one or more of the following factors.

The copier area is certainly the hub of almost any growing business. After all, it has a central role in everything from promotions to office operations. Even on the worst of days, this machine needs to be kept in tip-top shape. Without it, you run the risk of losing valuable resources, like daily productivity.

Many companies acknowledge that paper is a problem, but don’t realize the extent of the issue. You see stacks of paper everywhere without realizing how much time and money these stacks are costing you every month. Consider the following benefits of going paperless.

Buying a multi-function printer is a big decision-making process for any company. There are multiple major brands, many of whom offer a wide selection of models. Where do you start? Narrowing down a few critical factors will make this process more straightforward. One of the first things you’ll have to decide is whether you need a black and white or color MFP.

In an office setting, it is inevitable that there will be the occasional toner or ink spill. Maybe someone sets down an old ink cartridge a little too hard and the carton leaks. Or perhaps someone is attempting to fix a copier issue and winds up spreading toner all over in the process. It is critical to know how to remove toner and ink stains from clothing in a timely manner to keep employees happy and looking their best.

Do you use your copier to scan documents and images? Are you frequently emailing or faxing these scanned documents and images? Adding email addresses and phone numbers to your contact list can save you a lot of time, especially if you send most of your scanned files to the same people. It will take you a few extra minutes to enter the email addresses initially, but will save you time with each subsequent email you send.

Photocopiers are a necessary and important part of most offices, whether it is a small business or a multinational company. While copiers are generally easy-to-maintain, easy-to-use machines, they are not without their problems. Regular maintenance is required to ensure they continue making clean, clear copies for years to come. One of the main problems that people often have with copy machines is smudges on the photocopy. Smudging on a copy can occur for a multitude of different reasons, but many of the reasons are thankfully easy to fix.

Purchasing a copier can be an overwhelming process, especially when you’ve never bought one before. How do you begin to narrow down a brand and figure out which model has the features that fit your business? Familiarizing yourself with the basic copier features will help you simplify the process and start to narrow down a list of potential copier models.