Managed Print Services

Most companies have no idea how much money they spend on their printers. They simply know that when the printer needs toner, they must buy more at a store or online. They don’t stop to consider their profit and loss (P and L) statement.

If it sounds like too much work to keep track of your printer expenses and running reports, think about using UCI’s managed print services.

What Exactly Is Managed Print Services?

There is no single definition for managed print services, as these services can include a wide range of features that cater to different businesses, depending on their printing needs. However, regardless of the company at hand, the end result for managed print services is the same. You gain control and visibility of your printing and improve your document security and environmental sustainability, which helps you save money and heighten productivity. With someone else managing your print infrastructure, you have the time and energy that you need to focus on business goals and tasks.

Managed print services examine the comprehensive cost of managing and optimizing your printers, their outputs, and the employees and processes that support these devices. This includes:

  • The pages that the office and mobile workers as well as production print operations produce
  • All of the office desktop and high volume printers, multifunction products (MFPs), scanners, copiers, and fax machines
  • Materials that are sent out for quick or offset printing, mailing, and distribution
  • IT help desk support, maintenance, technical service, and change and move requests
  • Supplies and consumables including paper, ink, and toner

The best managed print service companies do so much more than just oversee your printers. At UCI, we manage every aspect of owning and operating a printer including the toner, supplies, and service. We run an analysis on the printing that you do and create a program that fits your needs. Our analysis includes cost per image, quantity of prints, the amount of toner per page, percentage of color toner used, and number of service calls. These statistics can help you cut your printing costs as much as 10 to 18 percent. It takes us approximately 30 days to put together the initial print analysis.

UCI’s managed print services include, but are not limited to, the following:

  • Conducting a thorough upfront assessment to analyze your current printing infrastructure
  • Monitoring, managing, and optimizing your total print output environment
  • Providing a road map to decrease the number and types of printing devices and supplies while meeting the needs of your business
  • Proactively identifying and solving potential printing problems and replenishing supplies before the business feels the effect of the issues
  • Decreasing your environmental footprint by showing you how you can use a smaller quantity of paper, consume less energy, generate fewer greenhouse gases, and keep waste out of landfills
  • Providing mobile workers and telecommuters easy and secure printing access
  • Continually monitoring your printing environment and using ongoing process improvements to save you time and money
  • Providing network management and information technology integration from platform support to cloud-based solutions
  • Training your employees for a smooth transition with change management so that they are happier and more productive
  • Turning slow, paper-based processes (i.e. routing, approvals) into automated, digital processes

What Brand Printers Can You Manage?

UCI services a range of printer brands including HP, Lexmark, Canon, and Kyocera. You do not have to purchase your equipment from us to use our managed print services. We have a proven track record in deploying managed print services anywhere in the world, thanks to our global network of highly skilled experts.

UCI is the only resource you need for printing, copying, scanning, and faxing products and services. Currently, we offer managed print services in Amarillo and Lubbock, Texas. If you have any questions about managed print services, fill out the form on this page.