A multifunction printer or MFP is a single machine that has printing, copying, scanning, and/or faxing functionality. Many businesses opt to use them instead of single function machines in order to decrease costs, consolidate assets, and heighten workflow. In order to make a smart MFP purchase, you must consider several key factors.

In order to ensure high-quality copies that do not risk damaging a copier machine, you must select the proper copier parts and supplies. For example, you cannot assume that all transparencies can be used in a copier. You must purchase copier-specific transparencies. It may seem like a hassle to hunt down copier-specific supplies. However, you significantly minimize the risk of damaging an expensive, key piece of office equipment by taking the few extra minutes and dollars to get the right thing the first time around.

Purchasing a copier is a big decision for any company, regardless of the size of the business. As a copier should last for a number of years, it is important to make the right decision the first time around. Learn from the following common mistakes that companies make when buying copiers so that you don’t make them yourself.

A multifunction printer or MFP is an office machine that has multiple device functionality within a single unit. For personal residences and small business environments, multifunction printers are popular because they take up considerably less space than separate machines. For large corporations, multifunction printers can serve as centralized devices for document management, distribution, and production. Typically, an MFP has fax, photocopier, printer, and scanner functionality.

A copier is a vital, but also expensive asset for a business. It is easy to assume that once you get it up and running, you don’t have to worry about it. While it is not quite that easy, copier maintenance is actually very simple. Most common copier issues are problems that you can fix on your own. When you have preventative maintenance measures in place, you ensure that you have minimal repair costs and very little down time in the office due to a malfunctioning machine. Keep in mind that any time you inspect and/or clean components in a copier, it is always best practice to turn it off and unplug it first.

Many people expect to plug in a new copy machine and never have to worry about it again. Unfortunately, it is not quite that simple. Copiers are expensive, complex machines that require regular maintenance and preventative measures. The good news is that this maintenance is quick and straightforward. Once you get in the habit of caring for your copy machine on a regular basis, you will have a lot less issues. However, inevitably there will still be the occasional problem. Familiarize yourself with the most common problems so that you know how to take care of them on your own when they do arise.