Copy machines use toner cartridges, which contain large amounts of colored powder. Many people assume that copier cartridges are similar to inkjet and laser printer cartridges, but the copier powder is quite different. When someone installs or removes a toner cartridge, there is always a risk of powder leaking, which can result in a big mess. Toner can also spread if it spills in the machine and becomes airborne via a ceiling fan or if the waste compartment fills up and toner backs up in the machine.

A waste toner box or bottle collects waste toner. Whenever there is toner left over from a printing or copying job, it goes into this container. A copier or printer will stop working when the waste toner box is full. When this occurs, you have two options. The first one is to clean it out. This process is very messy and is not guaranteed to work unless you remove every last bit of toner dust. The second one is to replace it with a new box. If you opt to replace it, use the following instructions.

Law firms have different needs from other professional offices. Unlike many businesses, the legal world still uses large amounts of paper. That means a law office can go through reams of paper every day. When selecting a copier for your law firm, it is critical to keep this in mind.

Regular copier maintenance and use of the right paper will minimize the occurrence of paper jams. However, there will inevitably be an occasional jam.

Small businesses that are just starting off or aspiring to grow and expand have to keep a careful watch on their expenses. One expense that can spiral out of control is the expense of generating copies.