A copier is a major purchase. That piece of machinery is a much bigger investment than you may initially think. Regardless of the size of the business, it is critical to research your options thoroughly as a copier can be a major component of a company, as it directly contributes to employee productivity levels. You don’t want to risk missing deadlines and not being prepared for big presentations because you bought a copier that doesn’t meet the needs of your company. Be realistic about your budget and the features that are most important to your business so that you get a machine that will last for many years to come. As you weigh your choices, consider the following factors.
Creating an eco-friendly office may seem like an overwhelming process. There are so many ways that we pollute the Earth each year. How do you figure out where to start? The following green living tactics are affordable and easy to implement and will have an immediate impact on the environment.
Many organizations consider cost above all other factors when it comes to copier paper. They buy the paper that is the cheapest, believing the money they save will be better spent elsewhere. You get what you pay for, and copier paper is no exception. The copies you make are a direct reflection of your business. Using cheap paper that produces faded, smudged or crooked copies reflects poorly on your company. The following details just a few benefits of using high-quality copier paper.
It’s important to have filing systems for both short- and long-term document storage. Do your employees have piles of paperwork on their desks? Most likely, they’ll be able to move most of these files into a long-term storage solution, such as a filing cabinet or off-site storage unit. These solutions are ideal for documents that you must keep, but don’t need to access on a regular basis (e.g. tax forms). Consider short-term solutions as well, such as tabletop racks that can house current project files.
Investing is new office equipment is a big decision. You want to keep your office outfitted with the equipment that you need without breaking the bank or spending on machines with overkill capacity. How do you decide that it’s time to pull the trigger and make the next big upgrade purchase? The following factors will help guide your decision-making process.
A copy machine’s rollers assist with feeding paper through the machine to make copies. Over time, paper particles, dust and other debris may get into the rollers, which can result in a host of problems that prevent proper paper feeding. As such, it is important to clean the rollers on a regular basis. The following steps will walk you through this process.
Technology is constantly changing and whether you are regularly in an office environment, or you have just returned to an office after several years off, knowing how to do what seems to be simple tasks can actually be confusing and time-consuming. Changing a copy machine drum is one of these tasks that can be tricky if you are unsure how to go about it.
A wireless printer connects to a wireless network, enabling all computers on the same network to connect to the printer. As there are no wires, there is much greater flexibility on printer placement, improving convenience and reducing the risk of injury due to errant cables on the floor. As long as a wireless printer has a power source and is within range of the network, it can be placed anywhere in the office.
Are you having trouble figuring out which employees are spending the bulk of your copying budget making unnecessary copies? Would you simply like to optimize your printing and copying equipment? Regardless of the motive, there are a number of reasons that setting quotas on copying or printing can be beneficial for an organization.
When paper won’t feed into a copier, it is easy to get frustrated and not think through the problem clearly. On many occasions, there is a simple fix that you can correct in a matter of minutes. It is also important to remember that the issue may not stem from the paper tray or the paper itself. For example, the copier may not be switched on or the rollers may be too dirty to pick up the paper. Review all of the following possible options before you call a technician.
