Document Management With The Cloud

Calendar Wednesday, March 15th, 2023

kyocera content management

With the ever-increasing amount of records and documents produced, companies are turning to Enterprise Content Management (ECM) systems for assistance. These tools offer unified digital storage solutions that streamline complex document management tasks. While historically these were managed on-premise or with external hosting services, recent advances in cloud technology have made it a preferred option among businesses – providing cost savings along with enhanced security, speed, and efficiency compared to traditional methods. It looks like this shift towards more secure web-based content will only continue as ECM evolves over time.

Cloud Technology

As digital transformation continues to take hold of the business environment, many companies are finding it difficult to manage their ever-increasing data from a plethora of devices. Gartner’s research supports this view and they have responded by introducing Content Services – cloud-enabled solutions that offer businesses more flexibility in designing bespoke versions tailored specifically for them. Rather than getting stuck with stand-alone systems, these services can help organizations stay up-to-date on the latest content management trends while providing better control over information sources.

AIIM’s survey of 231 businesses revealed a strong appetite for transitioning to more modern content management solutions. While only 15% planned to move completely on-premises, the majority – 51%, were developing hybrid strategies that leverage their legacy investments while leveraging cloud services. Evidenced by this data, it appears many organizations are finding value in hybrids as they navigate migration towards increased cloud usage and advanced digital capabilities.

Advantages of Cloud Services

Cloud-based content management can unlock a world of savings for your IT department. By moving away from on-premise hardware, the initial expenditures and time-consuming maintenance associated with traditional ECM systems are no longer necessary. With these cost and energy-saving benefits in place, your IT personnel will be free to push boundaries by designing custom user interfaces, progressive applications, and other advancements that maximize both efficiency and profitability levels.

With cloud-based storage, departments other than IT can gain incredible benefits. From automation of tedious tasks such as accounts payable and contract management to the accessibility of critical content from inventories to service contracts, everyone in an organization is empowered with improved communication between each department – legal, HR, and finance included!

Will You Benefit From The Cloud?

The use of cloud-based content services is revolutionizing the way users interact with their data, enabling them to take full advantage of increased flexibility and process integration. Through these platforms, organizations can more easily combine both content management systems and business processes in ways previously impossible. Furthermore, IBM predicts that robotics and AI will soon be incorporated into many cloud technologies — ushering in new opportunities for businesses to obtain valuable insights from stored documents or big data sets. Cloud computing truly has become an indispensable solution for anyone struggling with traditional means of managing massive amounts of digital information over multiple devices and locations – making it a popular choice among companies worldwide!

UCI Document Solutions

If your business is ready to optimize the way you handle your document needs, go ahead and send us a message. We would love to help your business with the benefits of Cloud storage! We have offices in Amarillo and Lubbock, Texas, and Clovis, New Mexico. No matter what your business needs, we are here to help. Just give us a call!

Amarillo, TX Office:

Location: 1000 S. Adams St.



Lubbock, TX Office:

Location: 1500 Broadway #1300

Phone: 806-722-0544


Clovis, NM Office:

Location: 123 W. Grand Ave

Phone: 575-763-5589