When Is It Time To Upgrade Your Office Equipment?

Wednesday, December 24th, 2014

Investing is new office equipment is a big decision. You want to keep your office outfitted with the equipment that you need without breaking the bank or spending on machines with overkill capacity. How do you decide that it’s time to pull the trigger and make the next big upgrade purchase? The following factors will help guide your decision-making process.

Higher Level Of Productivity

Older office equipment tends to be slower. Employees can waste a lot of time waiting for large printing jobs and sizable scans and faxes. With faster machines, you can increase the general level of productivity in the office.

More Efficient

Newer office technology is almost always more efficient than older technology, which results in lower power usage and, consequently, less spending. More efficient devices increase the long-term return on investment and contribute to the general efficiency of the workplace.

Combining Old Equipment

Do you have multiple machines that only have one function? Using separate devices for printing, copying, faxing and scanning takes up a considerable amount of floor space. Many newer devices are multifunction systems, which decreases the number of devices you need and frees up floor space for more important uses.

Ease Of Use

Nothing is more frustrating than having technology that is tough to use. Any time you look at new machines for your office, assess the usability. Does it have an intuitive interface? How often are employees going to have to rely on the manual? You want machines with a small learning curve, ensuring that everyone will be able to use them with ease.

As you look at new copiers and printers, you also want to consider their capabilities, such as pages per minute and black and white versus color. Be realistic about the extra features that you need. It might be fun to have a machine that prints and binds color books. However, if you won’t use this feature, your money would be better spent elsewhere.

Leasing Is An Option

If you’re in the market for an upgrade, but aren’t ready to buy a new machine, you may want to think about leasing printers or copiers in Amarillo. Leasing is an affordable way to keep your equipment up to date without ever having to put down a lot of cash upfront or tie up all of your credit.

The staff at UCI will work with you and your employees to determine whether or not leasing is a good option for your company and if so, which model is the best fit for you. UCI is a comprehensive copier company serving the greater Amarillo area. To learn more about our products and services, contact us today.