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What You Need To Start A Managed Print Services Agreement

Monday, June 29th, 2020

man in suit signing a document

If you don’t have someone helping you with your managed print needs, it can be helpful to look into managed print service (MPS) providers. Once you have chosen to do this, you will need to have some things prepared, especially before you sign an agreement.

Evaluate your needs

This is the time where a new managed print services company will review all of the equipment you have, as well as how much you print and how often. This is a great first step for the company to get to know you and your business. But, it can be easier to provide as much of this information as possible before you sign a new agreement. This will help you decide if the MPS is right for you. Here are some other pieces of information to have prepared.

  1. If you are switching managed print service providers, give them info about how happy you are with your current services. This will give them an idea of what you would like including a designated tech, monthly service, and communication preferences.
  2. Let them know how you get supplies. A professional MPS company may be able to help you with this as well.
  3. Make sure to tell them what you would like to see changed or improved.

Give basic information about your company

You will need to provide some basic information about your company before you start an agreement. This should include things like your number of employees, working hours, budget, and workflow processes. There are some other, more detailed pieces of information you can provide later, but need to have prepared. These include:

  • Your network structure
  • Your security protocols
  • Any aspects of security required by local, state, and federal law
  • When you are available for meetings
  • When your machines are best available for inspections, maintenance, and repair

What will the provider offer you?

As part of your preparations, you will need to find out what the MPS company will give to YOUR business. You need as much information as possible before you start a new agreement. Find out their basic services, like if they handle security as well as helping you manage your paper and ink usage.

The company may also offer optimization services to help you save money. Waste reduction, preventative maintenance, customer support, and networking are other services your business can benefit from. The goal of the MPS provider you choose should be to optimize your entire print environment to help you save money and resources.

Managed print services from UCI Document Solutions

If you would like to start working with a managed print services company or would like to switch providers, UCI Documents can help. We offer comprehensive Print Services to companies large and small. Call us at (806) 372-7722 in Amarillo or (806) 722-0544 in Lubbock, or Send Us an Email, for more information.