What to Do When You Encounter Common Toner Problems

Calendar Monday, January 16th, 2023

technician replacing toner

Printing is an essential part of day-to-day operations for most businesses and organizations. But, as any printer user will tell you, there are times when things don’t go as planned. One of the most common issues print users encounter is toner problems—and while they can be frustrating, they are easily solved. Let’s look at some of the most common toner issues and how to tackle them. 

Low Image Quality or Streaked Printouts 

This is one of the most frequent toner problems that users experience and it can usually be attributed to a few different causes. The first place to start is with your printer settings. Make sure that your print settings are set for “high quality” output rather than “draft” or “normal.” Also, check that the page size and orientation settings match what you intend to print—printing on a larger page size than necessary could result in low-quality output due to an improper fit between the paper and drum unit inside the printer. Additionally, check that you have enough toner; if you are running low on toner then it’s likely time for a new cartridge or refill! 

Toner Cartridge Issues 

The most common issue people experience with their printers is related to their toner cartridges. The first thing to check is that the cartridge is correctly installed; sometimes they can get jammed in the printer or put in incorrectly. If the cartridge isn’t properly installed, it won’t be able to pick up the toner correctly and will cause print errors. It’s also essential to make sure your printer is compatible with your chosen cartridge; using an incompatible cartridge can cause significant damage to your machine.

Fading or Missing Colors 

If colors are fading or missing entirely from your printed output, it may indicate either an issue with the printing process itself or a problem with your toner cartridge(s). It’s always best practice to begin troubleshooting by checking your printer settings; if they haven’t been changed recently, there may be an issue with one of your cartridges. If this is the case then replacing or refilling just that particular cartridge should solve the problem. However, if all cartridges appear intact and undamaged then it’s best to have your printer serviced by a professional technician who can identify any underlying hardware issues that might be causing the problem. 

Toner problems can occur from time to time when printing documents but thankfully many of these issues can easily be resolved without having to call in an expert technician or replace expensive parts or equipment. Start by double-checking your printer settings before proceeding further; if those look okay then inspect each of your toner cartridges individually to make sure they’re fully functional and installed correctly in the machine itself. If all else fails then contact a local service provider who specializes in laser printers so they can properly diagnose any underlying hardware issues that may exist within your machine itself! With proper care and maintenance, you should be able to keep using your laser printer for years without encountering any further major problems down the line!

UCI Document Solutions

UCI Document Solutions is here for all of your copier needs. Whether you are a small business or in a school setting, we have a solution for you. We have offices in Amarillo and Lubbock, Texas, and Clovis, New Mexico. No matter what your business needs, we are here to help. Just give us a call!

Amarillo, TX Office:

Location: 1000 S. Adams St.


Email: don@ucidocuments.com

Lubbock, TX Office:

Location: 1500 Broadway #1300 

Phone: 806-722-0544

Email: don@ucidocuments.com

Clovis, NM Office:

Location: 123 W. Grand Ave

Phone: 575-763-5589

Email: don@ucidocuments.com