What to Consider When Building an Effective Print Strategy

Calendar Monday, August 31st, 2020

Earning Money

After payroll and facility costs, printing expenses are the third largest business expense for business owners.

For any business big or small, understanding your printing strategy is a huge opportunity for cost control and waste reduction.

When creating a printing strategy your business must assess your printing needs and resources while considering all of the costs, risks, benefits, and limitations of your current printer fleet.

Every business has a unique print strategy to fit their needs. Here are some helpful things to consider when building the most effective print strategies.

Understand Your Total Print Cost

Your total print cost is analyzing costs for your supplies (office supplies), lease, service agreements, and cost per page.

You can find your total print cost through invoices and receipts. However, it’s also important to calculate your total cost per page.

Cost per page formula:

Price of cartridge/ page yield = cost per page

By understanding your total print cost, your business can gauge where your money is being spent and where you can save.

An effective print strategy includes a clear and detailed view of your total print-related costs.


Printing is as essential as toner and ink cartridges. It is important to consider this in your print strategy. Are you spending valuable time searching for the correct toner? What you’ll find is that your business is losing precious time on productivity and that you probably have a closet full of toner that doesn’t even work with your printers.

To save time and increase productivity, your business may consider a managed print service provider.


Unfortunately, our printers go out way too often at what seems like the most inconvenient times. Not only do printers randomly go out, but they also need to be serviced regularly. Another piece to building your print strategy is considering who services your copiers and printers? Are you doing it in-house or are you calling a managed print service provider?

If you are calling a managed print service provider, their call effectiveness and call times your machine downtime can be lowered.

Need Help With Your Print Strategy?

Creating an effective print strategy is recognizing the long term benefits of having a plan. At UCI Documents, we can help you assess your current print strategy. Call us at (806) 372-7722 in Amarillo or (806) 722-0544 in Lubbock, or send us an email for more information.