The Dangers of Paper Dust on your Copier

Calendar Friday, October 25th, 2013

stack of printer paperHave you heard about the dangers of paper dust and are worried about what it means for the health and safety of you and your employees? The good news is that there are a number of simple, inexpensive methods for reducing the amount of paper dust that your copier creates.

Avoid cheap paper

You should always use high quality paper and other copier products (i.e. toner, toner vacuum) in your copy machine. Make sure to check the manual from the manufacturer to ensure that you are using the proper products for your particular machine. Using high quality paper decreases the amount of dust, paper debris, and shavings that build up inside of the copier. As a result, you’ll have less internal maintenance. Always store your paper in a dry environment. If paper gets dirty or wet, do not use it in the copier.

Clean the copier

There are a couple key areas of a copier that require cleaning on a regular basis. They are as follows:

  • Glass. Dirt and dust build up on the glass very quickly. Not only do they increase the risk of copier dust, but they can result in copies coming out fuzzy or gritty. Dampen a non-abrasive cleaning cloth with glass cleaner. Always select an anti-static glass cleaner that is specially designed for copiers. Avoid spraying cleaner directly onto the glass.
  • Ink cartridge head. Keep debris and dust away from the ink cartridge head. The manufacturer instructions include information about accessing and cleaning the cartridge. Follow their directions for clearing copier dust around the ink nozzle with a small cotton swab moistened with isopropyl alcohol or water.

You should clean the dust from both the inside and outside of the machine when you complete routine copier maintenance. Use a small paintbrush with fine hairs to dust the internal machine components include the ink cartridge location, paper trays, and/or any additional areas that are not accessed regularly during normal copy use.

Load the paper properly

Take the time to load the paper into your office copier the right way. Do not force paper into the paper tray or feeder. Be especially considerate of your paper storage and loading if you live in a dusty or humid climate. When paper gets dusty or has moisture build up, a copier is more susceptible to jams.

If you do get a jam, fix it right away. If there are paper fragments left in the machine, proceed with caution when removing them. Use a can of compressed air afterward to remove the remaining dust and particles.

If the copier jams after it has been unused for several days, try swapping in fresh paper. Sometimes dust or moisture builds up when the copier doesn’t get used, resulting in a jam.

Copiers in Amarillo

If you have questions about your office copy machine, contact Amarillo copier company, UCI today. Locally owned and operated, UCI can answer any questions you may have about your copier. Contact us today.