I Run A Large Business. What Kind Of Copier Do I Need?

Calendar Tuesday, March 25th, 2014

businesspeople sitting at computers in wooden cubiclesThere are a number of considerations that you must take before purchasing a new copier. It is easy to look at the numbers for copier speed and warm-up time and assume that you have all of the information that you need. However, the decision-making process is more complex. Take the following initial factors under consideration and then move onto advanced feature decisions.

What Should You Consider When Buying An Office Copier?

Before you even begin to think about the extra features that come with a copier, be realistic about the basic needs of your business. Familiarize yourself with the newest copier technology and research options from the top manufacturers.

Keep in mind that many of the newest office copiers are multifunction devices with scanning, faxing, and networking capabilities. If you’ve been thinking about purchasing any of these devices separately, you may be able to find everything that you need in a single, more affordable machine.

What Is The Monthly Copier / Print Volume?

Copy and print speed are the most important factors for a business copier. The copier must be able to handle the company’s printing and copying needs in order for daily operations to go smoothly. It can be tempting to save a few dollars and buy a machine that just meets your basic requirements, but it isn’t worth the risk of compromising your productivity. Be honest about your company’s copying needs so that you buy a machine that handles your workloads without being overkill.

Printer and copier speeds are expressed as prints per minute (ppm) or copies per minute (cpm). Faster photocopiers can handle higher print volumes, use with more personnel, and peak use times, which means that ultimately, they offer a higher productivity rate.

As you weigh copier options, think about your A3 and A4 requirements, monochrome and color use, and overall monthly volume. Where is your company heading over the next five years? If you’re planning to expand or cut back significantly, you want to purchase a copier that matches these plans. Otherwise you may be facing another copier purchasing decision in the near future.

Once you have a monthly volume estimate, you can look at copier speeds more closely. The general guideline is 16-25 ppm for up to 2,000 per month; 35-55 ppm for 2,000-5,000 per month; and 65-80 ppm for 5,000 ppm or higher per month. Keep in mind that most manufacturers provide figures that exaggerate monthly maximum rates. Play it safe and use this guideline instead.

Does The Copier Have Network Capability?

Most new photocopiers feature network capability so that staff can print directly from their desktop or laptop computers via an internet connection. A photocopier cost per page is considerably less than a laser print cost per page, which results in significant savings. Staff members can take advantage of the trademark copier features (i.e. collating, stapling, and making double-sided copies) to produce high quality documents right from the comfort of their own desks. As there will be inevitable periodic servicing, it is key to provide a backup laser printer.

Where Can You Get A Business Copier in Amarillo, Texas?

When you’re in need of a new copier for a large corporation, contact Amarillo copier company UCI. We have been working with companies of all sizes throughout the greater Amarillo region and Texas Panhandle for more than two decades. We are happy to assist you in any way that we can. Give us a call today at 806-372-7722 and let us find you the perfect copier for your office productivity and business budget.