How To Know When It Is Time To Replace Your Copier

Calendar Wednesday, March 27th, 2019


An efficient copier is the backbone of much of today’s business. Most employees rely on this equipment to print flyers, informational packets, presentations, spreadsheets, and other important files. It’s easy to take your company’s copier for granted, but it won’t last forever. There will come a time when your equipment may not print as much or when it breaks down completely. This is why it is important to know when you need to replace your copier and understand your options.


Should you repair or replace your copier?

Depending on the needs of your business, it can be costly to buy new equipment. It’s understandable to want to draw out the life of your machine for as long as you can. In a lot of cases, simple repairs can have your copier working as good as new. In others, it’s easier (and sometimes cheaper) to toss out the old machine and buy the latest model. The following are some of the most important things you need to think about before making a decision.

Is your copier secure?

Your old copier may be putting your sensitive information at risk. Newer models are often password protected and have encrypted hard drives to protect information from prying eyes. Sometimes, the issue with protection is not with the copier specifically, but with network security. Also, all employees must understand the security procedures for your equipment. Be sure to find out if your copier is putting your information at risk before choosing a new one.

Can you get the parts for repair?

As more advanced copier models are introduced, the components for old equipment get harder to find. Regularly check the prices of important replacement parts for your copier. If the prices seem too high, it may be time to consider replacing your equipment. Don’t break the bank in an attempt to salvage your current copier.

Is your copier cost-effective?

Keep track of your cost per print. You shouldn’t put more into your equipment than you are getting out of it. If the price of printing keeps increasing, while your production rate doesn’t, there is probably an issue. Newer copiers are known for their efficiency and printing rates.

Is your equipment up-to-date?

Your machine needs to be compatible with your operating systems. Older copiers won’t have many of the features that newer models do and they may not work with certain systems. Your copier maintenance company or your networking technician should be able to help you find out more about this.

Does your copier still meet your needs?

As your business changes and grows, your copier’s workload may increase. What worked for you when you had 20 employees won’t work when you have 120 people using the same machine. More business means a need for a higher page per minute count, or more copiers. Make sure your copier can handle the jobs you give it without disrupting workflow.

Is it still in its prime?

Most copier manufacturers will include an estimated lifespan in the model’s manual. They may also include information on when it should be serviced, cleaned, and have parts replaced. Copiers aren’t made to last forever, though, so keeping it past its prime can cause problems that may not be worth fixing.

What are the options?

If you answered “yes” to any of these questions, then your copier will most likely be good to go with a few repairs. If you answered “no,” it is time to think about replacing your copier. Keep these questions in mind while you shop and always be aware of your business’s specific needs to help you choose the best possible machine.

Buying high-quality copiers in Lubbock and Amarillo

If your copier needs to be replaced or repaired, UCI Document Solutions has exactly what you’re looking for. We offer a wide selection of copiers, as well as Copier Maintenance and replacement parts. We take pride in providing our customers with expert, reliable service and Products. Call us at (806) 372-7722 or Contact Us by email to learn more. You can also visit us in person at 1000 S. Adams St. in Amarillo, Texas or 2034 82nd St. #101 in Lubbock, Texas.