Copier Maintenance Tips And Tricks To Help Reduce Repairs

Calendar Wednesday, May 15th, 2019

person repairing copier part

Copiers are a major investment for businesses of any size. Maintenance and repairs are necessary if you rely on these machines. It’s a good choice to work with a local copier repair company that handles all types of maintenance. You can also get in the habit of inspecting the equipment yourself on a weekly basis. All of these measures can allow you to catch small issues before they need major repairs. Here are some copier maintenance tips and tricks to help you.

Sign up for managed print services

Signing up for managed print services is a great way to stay on top of maintenance and repair issues for your copier. This type of service is often offered by local copier companies who have the experience necessary to repair most issues with your equipment. Plus, they can assist with choosing and installing a machine that fits perfectly within your workplace. The company can regularly provide toner and other products for the life your copier as well.

Managed print services often consist of monthly appointments for routine maintenance checks among many other services. This can include cleaning your equipment, replacing defective parts, and keeping you supplied with toner and ink. The goal of a print service program is to help you avoid major malfunctions and enhance efficiency. If you need immediate repairs, a local copier technician can show up within 24-hours of the service call.

Keep a regular copier care maintenance schedule

There are other steps that you can take to help maintain your copier along with using managed print services. They include implementing a weekly inspection and cleaning program for your copier. This will help to improve the longevity of the machine.

  1. First, inspect the condition of the paper tray. It should be replaced if you see any cracks or chips.
  2. Next, determine the current state of the copier’s belts and replace them if you see significant wear and tear.
  3. Your next step is to refill the staple compartment and empty the three-hole punch tray.
  4. Also, use compressed air or a mini-vacuum to remove all paper dust from the path of the paper inside the machine.
  5. Finally, keep the copier glass clean by removing all smudges and fingerprints that are found.

All of this preventative maintenance will reduce minor imperfections that could be found on printed documents. These often lower the quality of the finished product.

Avoid DIY copier repairs

Even if you follow all of the above maintenance tips, your equipment is still prone to malfunctioning. Most major repairs for a copier should be handled by a technician. But, some business owners will try to make those repairs on their own. By doing so, they risk further damage to the copier if the repairs fail. The machine’s manufacturer will often void the warranty as well. Try to only handle the small repairs and leave anything big to a professional copier repair tech.

Copier maintenance and repair in Amarillo and Lubbock

No matter your company’s needs, UCI Document Solutions can help. We offer many services throughout the Texas Panhandle, including Copier Repair, Leasing, and Document Management. Call us at (806) 372-7722 or Contact Us by email to see how we can help you.