Common Mistakes When Buying A Copier

Thursday, April 24th, 2014

Purchasing a photocopier or multi-function printer (MFP) is a big decision for a business. When you do make the decision, you want to be sure that you’re getting a machine that you can use for many years. Take the following tips to avoid some of the most frequently made mistakes.

Do I need a color copier?

Many companies don’t consider the option of buying a color machine because they believe that color is too expensive. An initial price comparison may make it appear as though color is more expensive. However, it is important to consider the quantity and type of color copies that you make. Do you print large quantities of color documents on inkjet or laser printers? Are you outsourcing color jobs? Are you discarding changed copies? If you answered yes to any of these questions, run the numbers to determine whether or not purchasing a color copier will save you money in the long run.

What should be included in my copier lease?

It seems like every website sign up, download, and major item purchase comes with a lengthy terms of service these days. As such, many people skip over them. When you’re signing a lease, you should understand everything that it entails. Get a copy of the lease ahead of time and read through it before signing anything so that you can ask questions as needed. Make sure that you know the length of the term, whether it is a fair market value or dollar out lease, and whether or not you can make changes as needed.

What does the copier service agreement need to say?

Similar to the lease, it can be easy to skip over the service contract, assuming that it is self-explanatory. Again, before you sign anything, get a copy to read ahead of time and make sure that you get your questions answered. You should understand what is and is not covered, how many copies are included, what the rate is for overage, whether or not it covers network or printing issues, and whether or not you can make changes to it on an annual basis.

How much capacity do I need in a copier?

Buying a machine with insufficient capacity can result in overworking the machine and paying extra to outsource jobs that you cannot complete in-house. Buying a machine with excessive capacity means that you’re spending more than you need to spend. Be realistic about the needs of your company and shop accordingly.

Should I get a new or pre-owned copier?

It can be tempting to buy used or certified pre-owned to save a few dollars. While it can save you money upfront, you may run into substantial costs in the future. When you purchase a copier from an authorized dealer like UCI, you get their guarantee as well as the assurance that the manufacturer will also stand behind the product.

Who sells copiers in Amarillo, Texas?

UCI is a full-service copier company that has been providing copiers, printers, scanners, and services to the greater Amarillo area for over two decades. The next time you are purchasing a copier, we are happy to work with you to help you avoid making common mistakes so that you get a great machine that suits the needs of your company. To learn more, visit our website or give us a call at 806-372-7722.

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