Copiers may seem like robust machines, but the truth is they can be rather delicate and sensitive to dust, moisture, and things that go “bump” during the workday. The following are some common copier problems and the ways you can go about resolving them before contacting a technician to take a peek.

Many companies don’t know how much money they spend on their printers. Instead of calculating printing costs, considering their profit and loss statement, and planning accordingly, they simply buy more toner and paper as needed. It may seem like a lot of work just to save a few dollars; however, you’ll be surprised how quickly you’ll see your numbers drop when you implement one or more of the following tactics to cut down on office printing costs.

A single business can create thousands, if not millions, of documents each year. Before you know it, you’ll find your employees buried in paperwork and facing cluttered, disorganized desktops. While office file organization doesn’t happen overnight, there are a few simple tactics that will get you on your way to having a more efficient, productive office in a matter of weeks.

Many companies acknowledge that paper is a problem, but don’t realize the extent of the issue. You see stacks of paper everywhere without realizing how much time and money these stacks are costing you every month. Consider the following benefits of going paperless.

Buying a multi-function printer is a big decision-making process for any company. There are multiple major brands, many of whom offer a wide selection of models. Where do you start? Narrowing down a few critical factors will make this process more straightforward. One of the first things you’ll have to decide is whether you need a black and white or color MFP.

Do you use your copier to scan documents and images? Are you frequently emailing or faxing these scanned documents and images? Adding email addresses and phone numbers to your contact list can save you a lot of time, especially if you send most of your scanned files to the same people. It will take you a few extra minutes to enter the email addresses initially, but will save you time with each subsequent email you send.

Picking the right business equipment is important to the success of any company, whether it is a home-based business, a mom-and-pop shop, or a multinational corporation. One such piece of equipment, that’s importance is often overlooked, is the copy machine. Copy machines have been around, in one form or another, for many years, and the role they play in the success and efficiency of a business is a big one. If you’ve been tasked with finding a new copier, or adding a copier to your growing business, you are probably wondering how to pick the right one. Don’t worry, we’ve got the answers.

Identity theft is all around us. This isn’t news to most consumers these days. They’ve taken precautions to protect pin numbers, online banking information, and personal details; the thing about fraud is that it’s become more pervasive — a camouflaged hoodlum lying low in the digital weeds, waiting to attack the unsuspecting.

In today’s competitive business environment companies are having to do things in new ways and rely on technology more than ever. Having a mobile workforce allows business to service clients efficiently, make more sales and reduce costs. Currently, mobile workers makeup over 37 percent of the American workforce. That number will only continue to grow as companies look for ways to become more efficient.

As of 2013, over 60 percent of the United States population was using a smartphone. Smartphones are an easy and convenient way to stay connected, but they are also serving multiple purposes, especially for those who work on the road. Aside from being able to access your email, check in with work colleagues and check up on your social media feeds, you can use your smartphone to scan and send faxes, even when you’re miles away from your home office. Aside from faxing, you can use your smartphone to share files, store your work calendar, and keep up with co-workers movements and work progress.