Keep Your Operating Systems Updated
One of the first things that hackers check for is out of date safeguards. Manufacturers update their security safeguards regularly. Sign up for automatic security patch updates. You should also consider anti-virus software, again, with automatic updates whenever possible. Anti-virus software allows you to block spam and detect spyware so that a program can't be installed from outside a computer system to feed information to a thief.
Use Encryption Software To Protect Financial Transactions
Major credit card companies require their online businesses to verify their security procedures, including data encryption, to ensure customer protection. If you've already met these requirements, it's likely that you have a secure system. As a small business, it may be tougher to adhere to these regulations. As such, you may want to think about outsourcing payment processing to guarantee safety without breaking the bank. Encryption is also key for protecting internal company information, such as personnel files and details about products. In the event that a hacker gets into the system, encryption software will make it much harder for him to decipher the information that he finds.
Limit Access To Sensitive Information
Not all company employees need the same level of access to computer files. The level that is appropriate for upper level executives may not be the same as the level for IT department staff, much less low level clerical workers. Think about how much access specific departments need and plan accordingly when creating access levels within a system. You also want to install software to monitor outbound communication so that information doesn't leak out through those channels.
Do you have employees who need remote access to the system? Consider requiring an additional step past entering a username and password, such as a second password that changes on a regular basis.
Finally, when you no longer need a computer and the files stored on its hard drive, destroy it completely. UCI is a full service copier company serving Amarillo, Lubbock and Wichita Falls areas. We offer a range of copier, document, and managed services, including paper and hard drive shredding and document management. We know how important document security is for businesses of all sizes. To learn more about how we can help your company protect your business files, contact us today.