But how are you supposed to stay on top of everything? The bottom line is that most companies aren't equipped to dispose of sensitive information in the right fashion. For many businesses, just keeping up with shredding can be overwhelming. While a small start-up may be able to handle shredding tasks, they have no idea how to destroy hard drives. If you've attempted to handle document destruction in-house and are frustrated with the results, it may be time to think about outsourcing the work.
Run The Numbers
Many small and mid-range companies don't consider outsourcing document destruction because they believe it’s too expensive. While outsourcing these services is not a viable option for every business, it is worth running the numbers to determine whether or not it would be a good use of company funds. Paying a professional service can actually save you money by freeing up valuable employee time. Your workers can use this time for other tasks, increasing office productivity.
Look For Flexibility
One of the most important things to look for in a document destruction plan is flexibility. There is no single plan that is a good fit for every company. Look for services that offer multiple bin sizes as well as varying schedules. Some organizations may need monthly shredding while other organizations get by just fine on a quarterly shredding schedule. Your service will work with you to determine the shredding schedule and bin size that fits your shredding needs.
Examine Disposal Practices
Another key aspect of document destruction is disposal. Many companies get into trouble because they simply dispose of shredded remains in the dumpsters behind their buildings. Look for services that transport the remains securely to a recycling center. You don't want to find out that sensitive company information is sitting unsecured in a landfill or dumpster.
UCI offers a range of services for companies of all sizes, including copier, document and managed services. We provide document destruction as well as document management in Amarillo and Lubbock, Texas. You'll be able to find your files when you need them and then destroy them properly when you're done with them. To learn more, ask us today.