1) Use reputable vendors
You cannot assume that every kind of copier supplies (i.e. toner, paper) and supplier are the same. There can be significant differences between one vendor and the next. It is best practice to purchase supplies from vendors that you can trust. If you're not sure who to use, get in touch with the copier manufacturer or your local copier company. You can also ask similar companies in the area for recommendations.
2) Remove paper jams properly
In the event of a paper jam, take the paper out the way that it travels through the paper path. Never yank the paper out roughly. Yanking paper is not an effective strategy for getting all of the paper out of the machine. You don't want to be left with small shreds that are difficult to remove.
3) Replace parts in a timely manner
Most components of a copier have a lifespan. After years or even months of intensive use, it is inevitable that certain parts will need repairs or need to be replaced. Consult your manual or manufacturer if you believe that one or more parts are causing issues with your copier to determine the best course of action for repairing or replacing them. Don't forget to check the cleaning pads, fuser oils, and ozone filters.
4) Have the unit cleaned on a regular basis
There are a number of parts in a copy machine that require regular cleaning. Companies can take care of some of the cleaning on their own. For example, anyone can purchase copier specific glass cleaner and clean the glass with a non-abrasive cleaning cloth. In comparison, businesses must use a professional to clean the copier's internal lenses, connections, mirrors, and paper paths. When you don't get professional help as needed, you may damage the machine.
5) Go local
UCI is a leading, and locally owned and operated copier company in the Amarillo, Texas area. Whether you have a small business or a large corporation, we are here to meet all of your copier needs. We know all the tricks to keep your office copier in tip-top shape. From helping you select a high quality machine to setting you up with reputable technicians in the area as needed, you get everything that you need for your company. Learn more about our Amarillo copiers by calling 806-372-7722.